Productivity

Deadlines Are Tools

by

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

After an eventful few months, I was trying to keep up on all of my various projects. It was starting to get stressful – one book being published, the next worldbook in progress, and a novel in the works. How could this be stressful, I wondered? I had plans and outlines, and well-thought out deadlines, shouldn’t that make life easier?

Of course the more I examined, the more I realized a few things:

  1. I had my deadlines disrupted by assorted life events and those in the lives of friends and families.
  2. I had reassessed these deadlines during this time and adjusted them, but not given thought to my situation.
  3. Some of the projects with deadlines were ones that were new or experimental. An example would be my second novel – with one under my belt, I’m still perfecting my methods.

After having a discussion with some fellow writers, one suggested taking a break from some projects – just a few days. The more we discussed it, the more I came to a conclusion they were right, but also they’d revealed something else.

I’d used deadlines inappropriately.

I’d chosen deadlines to keep up on my projects, and to keep things under control. They were “realistic” in the way they were estimated using what knowledge I had – they were unrealistic for a trying time and with several experimental projects. This got me thinking about how we use deadlines inappropriately.

We often treat deadlines as unavoidable, sandrosanct, indeed required. Its probably the result of school, of previous industrial cultures, and of a busy time. But having deadlines we often jump to them without asking if they make sense or are even a good idea.

But what good is a deadline? A deadline is a tool- it should help you.

  • A deadline can help you allocate resources, deciding what to do in order to meet a deadline.
  • A deadline can help you coordinate, giving something to someone in time for them to take other action.
  • A deadline can result from trying to figure when you can get something done (and let’s you evaluate if you were right).
  • A deadline can help you prioritize.
  • A deadline can challenge yourself.

Deadlines are useful – but the thing is they’re just a tool. But its not a tool you have to use all the time. Maybe you, like me, are giving yourself deadlines you simply don’t need.

Maybe a project of yours doesnt need a deadline – perhaps its new so all you can do is your best.

Maybe a project of yours is play. It doesn’t matter when its done as long as there’s progress.

You get the idea.

So take a lesson from my experience. Evaluate your deadlines and see if they’re doing any good. There’s a good chance that you’re not using them for the right reasons or using them in a way that helps you.

It’s OK to give up on deadlines sometime, as I found.

Steven Savage

Write Every Day? Maybe . . .

by

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

You’ve probably heard of the advice that a writer should write every day. I disagree with that – I feel writers have to find their own pace – but it works for me and seems to work for a majority of authors I know. But, let me clarify that though it works for me, how it works for me wasn’t what I expected . . .

In trying to write every day, I found myself under strain to keep up on my various projects. Much of what I do involves writing, and thus writing every day was hard, as I tried to keep up on the many things I wrote.

You probably see where this is going, but to clarify – I tried to write on everything each day if possible.

Eventually I asked myself, why try to keep up on every project every day? It was tiresome, reduced focus, and the context switching was exhausting. Why, I asked, did I try to cover so much at one time.

Yeah, again, you see where this is going. I took the idea of writing every day and used it to touch every project each day.

What I’ve been trying recently is to focus on writing each day, but to deep dive on one of my projects. This could, in some cases, be three or four hours of writing if I’m in the mood. But, the goal each day is to write on something – but not necessarily the same thing each day.

This has been a revelation to me – though for you it may seem obvious. I was diluting my focus each day, getting less done with more stress. So far, I’ve gotten a lot more done and had a lot less stress.

There are a few insights I wanted to share:

  • This deep dive applies to just about anything from writing – writing, editing, formatting.
  • I find a “focus per day” works well, but the same things each day might get boring. You may need a break or have to focus on something else. At least you’ll do so after you’ve accomplished something.
  • This write-each-day-on-different-things works very well with goal setting as you can create much more solid goals per day – perhaps set goals for both days and weeks.
  • This approach develops discipline of focus as opposed to discipline for juggling.
  • It’s a good way to find if you’ve got too much to do. I already learned I was juggling too much.

I hope this insight helps you. It certainly has helped me – and you may just see more out of me now (or if less, be assured I’m productive in other areas).

Steven Savage

Well That Was Easy: The Ivy Lee Method

by

(This column is posted at www.StevenSavage.com and Steve’s Tumblr.  Find out more at my newsletter.)

Looks like my blogging this week is about productivity. I wanted to share something that set off a chain reaction in my own personal organization, the Ivy Lee method. It’s led to me rethinking a lot, which I will doubtlessly share in more, excruciating detail.

So I love all sorts of productivity methods, study them, integrate them, and so on. This is one I hadn’t heard of, probably as it’s A) Old, B) Common Sense, and C) Not insanely elaborate so you have to buy a ton of books from someone (not that guys like David Allen aren’t worth it).

Business Insider sums it up here.

Basically? Each night write down the five or six things you want to do the next day in order of importance. Never go above six.

You’ll recognize a lot here that I and others talk about. Focus. Force-ranking work. Limited scope.

I started using it to focus “in the small” as I already had plenty of Sprints, long-term plans, etc. It proved quite helpful, and made me rethink and expand a few of my other processes – which, again, you will probably hear about.

This is a good reminder of why you always want to study new ways to be productive, experiment, and revise how you work. There’s always something to find, and even the smallest things can open up enormous vistas.

Steven Savage